Medical Billing & Coding Blog | Capture Billing
Health Insurance Companies Process 1 in 5 Claims Wrong.

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Limit Your CPT® Code Set Updates to January? Here’s Why That’s a Bad Idea

Payers don’t accept deleted CPT® codes, so your claims can’t succeed if your medical procedure codes are out of date. But do you know how often you need to update your CPT® code set? It may be more often than you think. Here are some pointers to keep in mind to give your claims their best chance at accurate payment.

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How to Ensure HIPAA Compliance with Cloud Faxing

A recent study found that 25% of healthcare organizations don’t encrypt their patient’s data in the cloud. Faxing remains one of the key communication mediums for healthcare organizations because it’s legally binding and reliable. With so many faxes coming and going, cloud faxing shines with its ability to trace and track faxes including automatic notifications of receipt, re-sending of faxes and automatic archiving.

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There’s Nothing Funny About the Flu! (Except These Stories)

Feeling like you were hit by a truck, fever, sore throat, nausea, and a nose that runs like a river are only a few of the not-so-lovely symptoms that can come along with playing hostess to this nasty virus. In fact, the CDC reported 56,000 influenza-associated deaths in 2012-2013 alone. The flu should be taken very seriously and there’s certainly nothing funny about it! Well, except these stories…

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Medical Software Must-Haves Based on Practice Life Cycle

With an abundance of medical software now available, choosing the right one for your practice can seem nearly impossible. From billing software to patient portals and electronic health records (EHRs), there are hundreds of options, price points, and features to consider. Thankfully, the team over at Software Advice have been busy collecting and analyzing data on this topic and have pulled it all together in their Medical Software Needs Cycle Guide.

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Online Review Sites: A Guide to Creating Compelling Physician and Medical Practice Profiles

A recent survey found that 84 percent of patients use online reviews to evaluate physicians. Doctors need to create online profiles that rise above the rest. Here are some tips to customize your profiles to get more patients coming to your practice.

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How Secure Is Your Healthcare Data? 7 Steps To Protect Patient Information

Last year, 9 out of 10 physicians said they’ve transitioned to electronic medical records (EHR) and it’s estimated that by 2018 nearly of the 3.4 billion smartphone and tablet users will have downloaded some sort of health related apps, so it’s easy to see that there are several ways for patient information to be at risk.

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Don’t Just Look at Your Online Patient Reviews, Find Ways to Get More of Them [Infographic]

Doctors and practice managers know that their patients are online and that reviews can affect the business. Afterall, 85% of doctors say that they proactively check online reviews about themselves. That’s great but, you need to go one step further. The most important thing about online reviews isn’t mitigating the bad ones, it’s solicitation.

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The Ultimate Blog Post Checklist: A Case Study

Search engines are the #1 driver of traffic to content sites, beating social media by more than 300 percent. And, companies that blog have 434 percent more indexed pages than those that do not. Blogging, however, is not a post-it-and-see-results marketing channel; to be effective, it requires promotion and SEO optimization. Here is the SEO blog checklist I use for Capture Billing’s blog to make sure I get it right.

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How to Read Your Medical Practice’s Accounts Receivable Aging Report And Why It’s Important to You

Medical billing reports are a key barometer for understanding what’s going on in your medical practice. Without good reporting, it’s difficult to determine whether your practice is making money or not. In this post we will look at the Accounts Receivable Aging Report for your medical practice.

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Medical Billing for Private Practices: Don’t You Want to Get Paid?

In some scenarios, in-house medical billing is more efficient than outsourcing. However, the key is always to generate the highest return on investment. In most all cases, a medical billing company can save you money on overhead costs, employee wages, reduce the risk of errors, provide consistency and make you more money too.

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Why Content Marketing Matters to Medical Practices

Marketing professionals are always talking about how effective content marketing is, but does content marketing matter to medical practices? The answer is YES. In this post you will find out what content marketing is and how you can use it to fill empty appointment slots at your clinic.

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Infographic: National Autism Awareness Month

Infographic: This infographic by MyDocHub covers the most common signs, symptoms, and treatments for autism. Commonly referred to as autism spectrum disorder (ASD), the Autism Society defines autism as “a complex developmental disability [with] signs typically appearing during early childhood and affecting a person’s ability to communicate and interact with others.”

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32 Mobile Healthcare Stats

Are Your Patients Ready For Mobile Health? My friend Teresa Iafolla over at eVisit recently wrote a post listing 32 fascinating mobile health statistics. Teresa and her team did a quick survey of the top reports about mobile health. Together they complied a list 32 must-know stats that doctors and practice administrators need to be aware of about mobile health.

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How to Monitor and Promote Online Feedback for Your Medical Practice

While there’s many ways to control your medical practice’s online presence, affecting what patients say about your medical practice on review sites can seem like a different story. And since nearly four out of ten patients view physician rating sites as very important when choosing a doctor, this isn’t something medical practices can afford to take lightly.

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Infographic: How Baby Boomers Will Impact the Nursing Shortage

To meet the rising demand for healthcare services from this population, the Bureau of Labor estimates that more than a million nurses will be needed within the next few years. While the nursing shortage certainly isn’t a new problem, it’s quickly shaping into one of the biggest obstacles for medical practices in the 21st century.

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Capture Billing Listed in Top 100 Healthcare Blogs

Capture Billing is proud to be listed as on of the Top 100 Healthcare Blogs on the internet with our Medical Billing and Coding Blog. Our and other blogs allow members of the medical community – and even those outside the healthcare industry – to keep up on trends, data, reimbursements and treatments.

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Medicare Modifiers XE, XP, XS, XU: Examples of When to Bill Each One

January 1, 2015, CMS will officially roll out four new HCPCS modifiers that can be used when billing Medicare claims. Dubbed the –X{EPSU} subset, they may or may not be used instead of modifier 59. This post has a few examples of when you might use each of these new modifiers. Leave a comment on how your office uses the new modifiers.

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Windows XP: Hidden HIPAA Violation for Medical Practices

If your medical practice has made any computer purchases within the past 12 years, you might currently be violating HIPAA and not even realize it. On April 8, 2014 Microsoft ended ongoing support for Windows XP, their popular 12-year old operating system. Security patches will no longer be written. See what this means if your healthcare facility is using outdated software, like XP?

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Affordable Care Act’s 90-Day Grace Period is Risky Business for Physicians

Loopholes in the Affordable Care Act (ACA), also known as Obamacare. allow insurers to potentially hold & retroactively deny your claims affecting your medical practice’s revenue. Your medical billing staff will have to be on their A-game. If they aren’t, your practice’s revenues and financial stability will likely take a huge hit.

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Medical Billing Education Outreach Program is Established by Capture Billing

Capture Billing creates an opportunity to train medical billers and certified professional coders entering into the healthcare field. Hospitals and doctors will need trained medical billers and CPCs to help them get their insurance claims processed and paid. Learn more about how you can become a medical biller and certified professional coder.

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Capture Billing Teaches Medical Terminology for the Allied Health Professional at Local Community College

Medical Terminology for the Allied Health Professional will now be taught at Northern Virginia Community College! Katie Jennings will be teaching the course, she is an experienced medical biller and nurse which has helped her navigate in both the clinical and administrative aspects of healthcare. In this class, students will learn medical prefixes, suffixes, root words, and commonly used medical terms. This class will also prepare for the CPC certification exam and to succeed in the medical billing and coding field.

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Medical Billing Company Expands Their Pediatric Medical Billing Division

Capture Billing was formed when Dr. Farrell’s office began to thrive but had issues in submitting medical claims. In 2004, another pediatric medical practice contacted Capture Billing for help. In six months, Capture was able to stabilize the finances of the practice. Capture Billing wants to ensure the Pediatric practices receive revenue for their practices to thrive.

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American Academy of Professional Coders Has Elected Manny Oliverez of Capture Billing as Local Chapter Vice President for 2012

The CEO of Capture Billing, Manny Oliverez, has been elected as the Vice President of the AAPC. His responsibilities include assisting the president with chapter activities, proctoring certification exams, and ensure access to the chapter handbook. Learn more about the AAPC and every opportunity that they provide.

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Capture Billing Teaches Medical Billing, Coding and Collections at Local Community College

Capture Billings Katie Jennings will be teaching a two-part class on medical billing, coding, and collections at Northern Virginia Community College in Sterling, Virginia. Students will learn about data entry, claim adjustments, write-offs, as well as other topics, with an introduction to medical billing software and management.

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Capture Billing CEO Offers Medical Revenue Cycle Management Class through Local Community College

Manny Oliverez, a Certified Professional Coder and the CEO of Capture Billing, will be teaching a Medical Revenue Cycle Management course. Students that take all the classes receive a certificate. This course will take place at Northern Virginia Community College in Sterling, Virginia. The Medical Revenue Cycle Management class is part of a series of 5 classes of the Medical Office Administration Program in the Workforce Development Department. The courses are geared towards helping individuals with specific training needs in the field of medical billing.

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Medicare Billing for a Well Woman – G0101, Q0091, G0438, G0439, 99387 & 99397

Medicare Billing for Well Woman Exam Using Codes G0101 and Q0091 and Annual Wellness Visits AWV G0438 and G0439 As we are all aware, Medicare now allows for the Annual Wellness Visit (AWV) G0438 or subsequent AWV G0439, but how does this relate to an annual Well Woman Exam?  IT DOESN’T. An annual Well Woman …

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Medicare G0438 – G0439: Two Annual Wellness Visit Codes

Medicare provides coverage for Annual Wellness Visits. This benefit was included in the Affordable Care Act of 2010. Medicare has come up with two HCPCS codes for these well visits for medical billing purposes. The codes are G0438 and G0439.

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Medicare: Video Helps Explain Influenza Vaccine Q Codes

Coding for Medicare Flu Shots Q2035, Q2036, Q2037, Q2038 Medical Billing Guidelines Watch the coding for Medicare flu shots video and learn that as of January 1, 2011 if you bill Medicare CPT Code 90658, for the Influenza Virus Vaccine, you will not get paid. Medicare has established five separate influenza vaccine Q Codes to …

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Medicare Codes for Flu Shots: Q2034, Q2035, Q2036, Q2037, Q2038

Do you know the codes to bill Flu Shots? The Centers for Medicare & Medicaid Services (CMS) no longer recognizes and does not reimburse CPT Code 90658 Influenza Virus Vaccine, Split Virus for flu shots. We will provide you with Medicares influenza vaccine Q codes! Learn more about how to differentiate these codes and how the fee schedule!

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Coding for the Flu Shot: Three Vaccines, One Code

The FDA has determined that one single flu shot containing vaccines for the H1N1, H3N2, and B/Brisbane influenza viruses should be sufficient to ward off this coming season’s most commonly circulating viruses. With this said, a single flu shot means a single medical billing code that will eliminate last-minute billing confusion. In this article, you will learn more about Influenza Vaccine Guidelines and Coding for the flue shot and spray.

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ICD-10 is Coming. Will Your Medical Billing Department Be Ready?

There is an increase in the number of billing codes, from 14,000 to 69,000. The ICD-10 diagnosis codes will take effect on October 1, 2015. Medical Billing Coders will need to have a more detailed knowledge of anatomy and physiology, as well as medical terminology. Coders will also have to work more closely with doctors and educate them on proper coding methods.

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Medicare Advance Beneficiary Notice (ABN): A Quick How-To

An Advance Beneficiary Notice (ABN) is a Medicare waiver of liability that providers are required to give a Medicare patient for services provided that may not be covered. In this article, we explain the importance of ABN, how it protects your patients, when do they not apply, proper completion, and modifiers required when billing.

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Capture Billing Employee Receives Award for Medical Billing Outstanding Instructor

Employee at Capture Billing receives the “Chancellors Award for Outstanding Trainer/Instructor at the Virginia Community Colleges for Continuing Education and Workforce Development Chantilly, VA (Vocus) June 29, 2010 – Capture Billing & Consulting, Inc., a nationwide medical billing company located in South Riding, Virginia, is proud to announce Katie Jennings, an employee at Capture, as …

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Health Insurance Companies Process 1 in 5 Claims Wrong

The American Medical Association (AMA) has come out with a report stating that one in five medical claims submitted to health insurance companies is processed inaccurately which leaves physicians and other healthcare providers receiving lower or no reimbursements for services provided. Physicians need help to submit their claims timely and accurately with all the proper coding, modifiers, and supporting documentation when preparing their claims for insurance submission.

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Capture Medical Billing Teaches CPC Exam Preparation Course

CPC Exam Preparation Classes at Northern Virginia Community College Several of our staff members have gotten together and are teaching a class to prepare medical billers for the 5 1/2 hour Certified Professional Coder (CPC) certification exam from The American Accademy of Professional Coders .  If anyone happens to be in the Washington DC area and …

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Practical Ways to Get Your Insurance Payments Faster

Do you have too many insurance claims over 120 days? Last month we asked the question, How is your medical billing department doing? Are they collecting the money due to you? We showed you that the best way to determine this was by the use of accounts receivable reports from your practice management computer system. …

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Is Outsourcing Your Medical Billing a Good Idea?

Deciding if and when to outsource your medical billing tasks to a third-party is one of the most important choices that a provider will ever make. Choose wisely, and revenues will be more and headaches will be less. Choose foolishly, and the provider will have more work cut out for them after outsourcing their medical …

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HITECH Act Privacy and Security

Changes to Current HIPAA Laws and Regulations My colleague Jonathan Krasner at Business Engineering, Inc. in Reston, Virginia sent me the following information about HIPAA changes that take effect this week. His information pertains to physician offices, medical billing companies, hospitals and a host of other healthcare facilities and vendors. Congress passed and President Barack …

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Medicare Eliminates Consultation Codes for Doctors

Now that Physicians cannot bill Medicare for consultations how will they get paid for patient care? Capture’s medical billing video explains how in easy to understand terms. Washington, DC (Vocus) – On January 1, 2010, Medicare eliminated consultation codes. These codes are what healthcare providers submit to Medicare for reimbursement when a patient is seen …

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Medicare Eliminated Consultation Codes

Medical Billing Video Helps explain How to Code Medicare Consultations Specialty physicians code lots of consultations but back on January 1, 2010, Medicare eliminated all inpatient and outpatient consultation codes. This has made medical billing for consults more complicated. So how are physicians suppose to bill for their services and get paid?  Let’s take a …

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Doctors Should Run Their Practices Like a Business

I was reading a blog post entitled ‘Doctor: Why I decided to join and insurance-free practice’ about a primary care physician joining a practice that does not take insurance because he was not making any money at his current practice. I help run a large physician’s practice and medical billing and consulting firm.  I hear doctors complaining …

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Capture Billing Increases Network Security to Help Protect Patient Records

Medical Billing Company complies with Federal Red Flag Rules, HIPAA and HITECH Act guidelines for network and data security to protect patient medical and financial records. (Washington, D.C.) September 9, 2009 – Capture Billing & Consulting, Inc., a medical billing and practice management consulting company located outside of Washington, DC, has contracted with Office Defender …

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Capture Billing & Consulting Employees Provide Job Training for Medical Billers

Capture Billing employees help people who have been downsized or are reentering the workforce to obtain job training in the Medical Billing field at local colleges WASHINGTON, DC – Capture Billing & Consulting, Inc., a medical billing company located in South Riding, Virginia, recognizes the importance of ongoing education. Several Capture Billing employees now teach …

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How Is Your Medical Billing Department Doing?

How Is Your In-House Medical Billing Department Doing? Do you know how your medical billing department is doing? Most physicians would say “okay.” But how can you be sure? The only way is to receive insurance aging reports on a monthly basis from your billing department.  These reports will show you how long it’s taking …

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Client Testimonials

Bob Laird
OBGYN COO

I would recommend Capture Billing to anyone who needs a billing company they can trust.

Steve Rex
Family Practice

In a six month period Capture Billing increased our Practice’s income by over $100,000.

Julie Reed-Humeniuk
Family Practice

Capture Billing goes over and beyond the call of duty for clients to maximize reimbursement.

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